Office Administrator



Summary:


We are seeking an Experienced Office Administrator to join our team who will be based in either our Ballymoney or Belfast Office but will have to travel to various sites across Northern Ireland.


The Role:


Reporting directly to our Facilities General Manager the purpose of this role is to assist with administrative duties throughout our Integrated Services Division, but a particular facet of the post will be in assisting our Facilities Management Team with administration and document creation/completion.


The successful candidate will have the following duties:

  • Assistance with security clearance registrations
  • Maintaining accurate training records on personnel                                                                         
  • Assistance with the completion of contract documentation
  • Taking minutes at meetings
  • Liaising with staff in other departments
  • Typing up letters and reports
  • Dealing with queries on the phone and by email.
  • Ad hoc duties as required                   
  • Travelling to and working from satellite site offices when required


Person Specification:


The ideal candidate will have:

  • 3 years office administration experience
  • Construction Administration experience preferable
  • Ability to produce work of a consistently high quality
  • Ability to communicate clearly and effectively with the internal management of the company from Graduate to Director Level. 
  • Ability to work fast paced and unassisted. 
  • Attention to detail and ability to prioritise workload
  • Ability to take and follow instructions. 


We are committed to investing in talent and developing opportunities for our staff. As equal opportunities employers, we welcome applicants from all communities.


To apply please send a copy of your CV and covering letter to: hr@dowdsgroup.com


Closing Date: Friday, 29 October 2021