Document Controller - London

Summary:

The Document Controller will analyse project data, creating visualisations to aid decision-making, and maintaining document control processes. The ideal candidate is a self-starter with strong IT skills, particularly in MS Excel and Dalux.

The Role:

System Coordination

• Meet with decision makers, systems owners, and end users to define operations requirements and systems goals, and identify and resolve systems issues
• To document existing and new systems showing details of processes, decision points, information and data flow and any connections to other systems including data entry or exit points
• To provide support to the business in relevant areas. This will include training users, allocating resource, and resolving problems

Project Support & Data Management

• Provide analytical support to the project delivery team, ensuring smooth administration of projects
• Manage and accurately enter contractor timesheets
• Arrange and conduct site inductions for new team members and contractors
• Analyse project data and create visual reports to support decision-making

Document Control & Compliance

• Coordinate document control procedures, including handling technical documents, drawings, and commercial correspondence
• Input and maintain accurate document data in standard registers
• Set up, collate, manage, and close out Operations & Maintenance Manuals and Handover Documentation
• Ensure the latest approved documents and drawings are distributed to the appropriate teams
• Maintain organised document archives, ensuring accessibility and compliance with company procedures

Administrative & Office Support

• Handle internal and external communications, including emails, phone calls, and correspondence
• Perform general administrative tasks such as ordering supplies, report creation, printing, and meeting coordination
• Assist with office maintenance to ensure a well-organized work environment
• Carry out additional duties as required

Person Specification:

• Advanced IT proficiency: Strong skills in MS Excel (formulas, pivot tables, data analysis), with experience in Dalex
• Analytical ability: Capable of interpreting data and generating meaningful visualizations for project insights
• Attention to detail: Ensuring data accuracy and document compliance
• Self-motivated: Able to work independently and take initiative
• Strong communication skills: Able to effectively present findings and collaborate with teams
• Knowledge of emerging technology trends: Awareness of IT best practices to enhance efficiency such as PowerBI/ AI

To Apply Please Visit: https://adr.to/7gxhwai

We are committed to investing in talent and developing opportunities for our staff. As equal opportunities employers, we welcome applicants from all communities.

To apply please send a copy of your CV and covering letter to: careers@dowdsgroup.com

Closing Date: Monday, 11 August 2025